Volunteering

Administrator Volunteer

A lot of work goes on ‘behind the scenes’ to help our services run smoothly and effectively. We are currently updating our staff database and are seeking a volunteer to support our HR and Volunteering Team with administration associated with this. You will be helping us to streamline our records and tasks include scanning paper documents, uploading them to SharePoint and filling them electronically on our database. As an administrator volunteer in the HR and Volunteering Team, you will have access to sensitive information so an understanding of GDPR and confidentiality would be welcome.

Commitment:

A weekday 10.00am - 1.00pm OR 2.00 - 5.00pm OR 10.00 - 5.00pm
This is short term role until the project is complete

About this Role

This is a short-term role that would be suited to someone who had used Office 365 previously and is confident and competent using SharePoint and Outlook. You will receive training in our data protection and confidentiality procedures and ongoing support and guidance from a member of the HR and Volunteering Team who will supervise you.

What will I be doing?

  • Scanning paper documents and saving them in correct file on SharePoint
  • General support around checking data and flagging issues
  • Other tasks that become apparent relating to this

What skills do I need?

  • Aged 18 or over – essential
  • Confident with computers
  • Prior knowledge of Microsoft 365 and Sharepoint
  • Excellent attention to detail
  • Organised and able to perform tasks in a methodical way
  • Ability to uphold and respect The Passage policies and procedures

What you can expect:

  • A small friendly team
  • Volunteer induction and in the role training
  • Travel expenses reimbursed according with our Finance Policy
  • Ongoing supervision and support from a member of the HR and Volunteering Team

The role is subject to the provision of two references, an informal interview and attendance at a Volunteer Induction session. For questions about the role or the application process, please contact the Volunteering Team on 0207 592 1863


Volunteer Registration Form



Your Information







Address






Emergency Contact Details





About You



Please include any professional experience you have.

i.e. use or have used them in your job






You can apply for up to 2 additional roles with this application. (Optional)


Referees
As we work with adults at risk (people who are homeless), we need to carefully screen all of our volunteers.

Please provide the names and contact details of two referees, such as friends or colleagues. They must have known you for at least 6 months. Neither referee should be a direct family member.

If you are unsure about who to put forward as your referees, please contact the Volunteer Manager who will be happy to offer guidance.

You understand that by providing us with your referees contact details, they agree to be contacted by us.
Referrals
Referee 1


Referee 2


Declarations
Confirmation*

A few volunteering roles require volunteers to do a DBS check (previously called CRB checks). If your role requires a DBS check, we will ask you to disclose any spent and unspent conviction, cautions, reprimands or final warnings when we receive your application, except those which are “protected” as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013).

Some roles require a DBS check because of the nature of the tasks involved and because our clients are classed as Adults at Risk which means certain roles are exempt from the Rehabilitation of Offenders Act 1974. Having a criminal record will not necessarily prevent you from volunteering with The Passage but some convictions may require further discussion.

If you would like to discuss this in more detail before submitting an application, please email [email protected] or call 020 7592 1863

In accordance with the Data Protection Act 1998, the information provided on this form will be used in the recruitment and selection of volunteers and may be disclosed to all those who need to see it. It will also form the basis of the confidential volunteer record.